Petty Cash/Cash Advances
Please contact Michelle Aldrich for any questions regarding Petty Cash/Cash Advances.
To request funds
- Submit a completed Cash Advance Request (CAR) form with an Etrieve request (Payee: WC Business Office – Petty Cash 0051599) and all supporting documentation (insufficient documentation may delay the issuance of a check).
- E-mail a copy of the submitted etrieve request and the completed CAR form to Accounts Receivable (A/R) (accounts_receivableFREEwashcoll). Please note that Washington College Etrieve submissions must be submitted by Tuesday in order to receive a check by the end of the current week.
- Funds must be picked up within three (3) business days of notification that the funds are available.
Requests should be received at least 10 business days prior to the date that funds are needed. If the request is made fewer than 10 business days prior to the date needed, the request will need approval by the Assistant Manager/Accounts Receivable, as the funds may not be available.
If the requested sum exceeds $1,000, obtaining funds is an involved process, particularly if specific denominations are requested. A/R will have to “order” the funds from PNC, which will require having the reimbursement check in hand. Once the reimbursement check is in hand, A/R must contact PNC by Monday morning to order the amount (and denominations, if specified). Once PNC takes this “order”, the funds should be available for pick-up from PNC by the end of that week. Once the funds are available, they are picked up from PNC and will be available for pick-up from Accounts Receivable between 10am and 3pm daily.